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How to Format Text, Numbers, and Dates in Google Sheets

How to Format Text, Numbers, and Dates in Google Sheets

How to Format Text, Numbers, and Dates in Google Sheets

Formatting in Google Sheets is essential for readability, consistency, and accurate interpretation of data. Whether you're dealing with text, numbers, or dates, Google Sheets offers various tools to make your spreadsheets clear and visually appealing.

📝 Formatting Text in Google Sheets

  • Bold, Italic, Underline: Select text and use the toolbar or shortcuts (Ctrl+B, Ctrl+I, Ctrl+U).
  • Font Style & Size: Choose from dropdown menus to change appearance.
  • Text Color & Background: Use the paint bucket and text color options for emphasis.
  • Text Wrapping: Enable wrapping to show full content in a cell.
  • Text Alignment: Align text horizontally (left, center, right) and vertically (top, middle, bottom).

🔢 Formatting Numbers

Numbers can represent currency, percentages, decimals, or plain values. To format:

  • Select cells → Click Format > Number
  • Choose from: Number, Currency, Percent, Scientific, Accounting
  • Use Increase/Decrease Decimal for precision control
  • Custom number format: Example: #.##0 "units"

📅 Formatting Dates

Google Sheets understands and formats dates automatically:

  • Select the cell(s) → Format > Number > Date
  • Use More Formats > More Date and Time Formats to customize (e.g., MM/DD/YYYY, DD-MMM-YYYY)
  • Locale settings can impact how dates appear

🧠 Pro Tips

  • Use conditional formatting for color-coded data
  • Clear formatting: Select cell → Format > Clear formatting
  • Use custom number formats to display units or symbols

📚 Summary

Proper formatting helps communicate your data effectively. Google Sheets gives you easy-to-use tools to manage text appearance, numerical precision, and date representations.

📥 Downloadable PDF

Tags: Google Sheets tutorial, Google Sheets formatting, format text and numbers, spreadsheet design, beginner spreadsheet tips, date formatting

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